editors_guide.Rmd
Executive Editor (EE) of the R Journal are the primary article handler for about a quarter of submissions per year, responsible for:
rj
functionality.rj
and rjtools
software, in collaboration with other EEs and AEs.The editorial board consists of four editors, including an Editor-in-Chief (EIC), and a non-fixed number of associate editors. Each editor serves a roughly four year term. Associate editors serve a three year term, generally beginning in the calendar year of their invitation, and ending at the end of their third year.
In the third calendar year of their term the EE acts as EIC. The EIC takes primary responsibility for:
EE’s have the primary responsibility for handling any particular submission.
AE’s have the primary responsibility for obtaining reviews and making recommendations for their assigned articles.
New editors and associate editors should be added to the editors.csv
and associate_editors.csv
files in inst
folder.
An article repo needs to be created for any new AEs in the for of the articles repo, named ae-articles-XX
. Initials replace XX and match the codes in the csv
file.
The AE should be notified of any new assignment.
A newly assigned article for an AE needs to have the directory need to be copied from the articles
repo to the relevant ae-articles-XX
. The articles
repo is the master copy, and once a paper is retrieved from an AE, the DESCRIPTION
file is updated, and the correspondence
folder is populated.
Slack is used for communication, between EIC, EEs and AEs, and general information about operations. The channel editors_private
can be used for protected conversations between EEs.
Weekly virtual meetings are held to keep communication between editors current.
Email is the primary manner for communicating with authors. The EE, not AEs, should communicate with authors.
Install the rj
package with
remotes::install_github("rjournal/rj")
The package is being updated and revised regularly, so you may want to re-install occasionally.
The keywords of a paper should be matched against the keywords of AEs available in associate_editors.csv
. Also, the function ae_workload()
should be used to ensure that the potential AE hasn’t got too many current assignments.
This is what the acknowledgement letter tells authors about the timeline for their paper to be handled:
The submission process proceeds as follows:
* review by editorial board & assignment of associate editor (~1-2 weeks)
* reviewers solicited (~1-2 weeks)
* reviews received (~1-2 months)